Annual Meeting Notes

MINUTES OF 2015 ANNUAL MEETING

Sunday, July 5, 2015 at the Hideaway Camp – start time 10:15 am

Welcome by President Michael Freel.  Thank you to Paul Lindsay and family for hosting our Annual General Meeting. There were 23 people present.

The Minutes for the 2014 Annual General Meeting and the Financial Report for 2014 were reviewed. The bank balance as at Dec 30, 2014 is $ 3149.01 in General funds plus $ 2024.07 in our “Legal Fund” for a total of $ 5173.08. Motion to accept the report as presented was made by Bill Kittmer,  seconded by Darrell Jarvis.  Motion carried.

There was a discussion about the future of the Legal Fund. Ron Pollitt made a motion “that we keep the Legal Fund and show it as a separate item on the Financial Statement”.  Dave Stewart Sr. seconded motion. Carried.

It was briefly discussed that the executive was looking into the possibility of changing our year end to December 31st instead of June 30th so the Association’s annual revenue and expenses are fully reported in our financial statements making year over year comparisons easier.  This should also simplify our Canada Revenue Agency annual Income Tax filing. The government approval was just received.

WATER QUALITY REPORT Bruce Pearson gave the water quality report. Clarity was at 6 m. (19 ft. approx.) and total phosphorus was 3.8 m/l.  We are still rated near in top percentage of the 1349 lakes involved in the program. The water quality information will be posted on the web site.

WEB SITE REPORT – Bruce Pearson is also the “Web Guy”. It has been established through “Go Daddy”. The web site will have the Annual Minutes posted along with the water quality report. There is a link on our web site to the Burk’s Falls fire department’s current fire ratings. Check the fire rating signs in Burk’s  Falls and on North Horn Lake Road please note there is NO DAYTIME BURNING  at this time. He advised the web site had been hacked and was in the process of being updated. He also gave a reminder to be careful of your passwords.

Bruce would like more submissions of content from members- eg. lake photos, favourite cottage recipes or other items that would be of interest to members.

FIRE EQUIPMENT REPORT–Michael Freel reminded us where fire huts were located around the lake. They are ready to use in the event of a fire. Richard Hiley is the volunteer who puts fresh gas out for the pumps for the May long weekend and brings them in Thanksgiving weekend except for the pump at Birch Crest which is available year round.

FISHING –   It was reported that bass are 2-3 weeks late. Approximately ¼ of those present actually go fishing on the lake. It was mentioned again that the province does not stock our lake. Horn Lake is considered “at capacity” since it is designated a trout lake. Introduction of a slot size plus closing winter trout fishing has been helpful in keeping fishing a sport on the lake.

NEW BUSINESS:

Membership Discussion  – Dues notices were sent out via email and a few mailed out. We also accepted E-transfers this year.   We normally have about 65 members but this year membership is down. It would be great to increase the number of members considering there are approximately 175 cottages/homes on the lake.

MEDICAL MARIJUANA ISSUE – Ron Pollitt presented an update on this topic. All is quiet at this time and very little has changed.

The North Bay Mattawa Conservation Authority is not interested unless the water discharged is 10,000 l./day or more.  Health Canada, our MP – Tony Clement, our MPP – Norm Miller, Rona Ambrose, Federal Minster of Health, Ministry of Environment, etc. have not answered our questions or emails to our satisfaction.

Questions as to how often the government will be doing inspections and who will be doing the inspections of the facility have not been answered.

Ron along with the other committee members will continue to monitor this issue and send out follow-up emails as warranted. If anyone hears of any other items on this issue please advise the committee so that they may check the accuracy of that information.

Announcement Regarding Next Year – Marilyn Pollitt announced that next year is an election year for the Association and she will not run again for Secretary-Treasurer after serving for the past 20 years. Please consider taking on this position.

REGATTA:

Date:   Saturday, August 1st, 2015 (Rain date – Sunday, Aug. 2nd)

Time:   1:00 pm

Place:   Birch Crest Resort

The Cookson Family has volunteered to organize the Regatta. If you can help please contact them.

NEXT YEAR’S MEETING –

Date:  Saturday, July 2, 2016

Time:  10:00 am

Place:  “Hide Away Camp”

ADJOURNMENT –

Motion      Don Heal

Seconded  Theresa Freel

Carried

 

MINUTES OF 2014 ANNUAL MEETING

Sunday, June 29th, 2014 at the MacPherson’s – start time 10:15 am

Welcome by Interim President Michael Freel.  Thank you to the MacPherson family for hosting our Annual General Meeting. There were 46 people present.

The Minutes for the 2013 Annual General Meeting and the Financial Report for 2013-14 were reviewed. The bank balance as at June 30, 2014 is $3,872.88 in General funds plus $1,534.17 in our “Legal Fund” for a total of $5,407.05

Motion to accept the report as presented was made by Theresa Freel, seconded by Don Heal.  Motion carried.  There was a discussion about the future of the Legal Fund. Ron Pollitt made a motion “that we keep the Legal Fund and show it as a separate item on the Financial Statement”.  Dave Stewart Sr. seconded motion. Carried.

It was briefly discussed that the executive would look into the possibility of changing our year end to December 31st instead of June 30th so the Association’s annual revenue and expenses are fully reported in our financial statements making year over year comparisons easier.  This should also simplify our Canada Revenue Agency annual Income Tax filing.

WATER QUALITY REPORTBruce Pearson gave his first water quality report. Clarity was at 5 m. (16 ft. approx.) and total phosphorus was down from last year. There were 6 spots on the lake with heavy pollen. We are rated in the top 12.6% of the 1349 lakes involved in the program. The water quality information will be posted on the web site.

WEB SITE REPORT – Bruce Pearson has also taken on the job of “Web Guy”. It has been established through “Go Daddy”. The web site will have the Annual Minutes posted along with the water quality report. There is a link on our web site to the Burk’s Falls fire department’s current fire ratings. Check the fire rating signs in Burk’s  Falls and on North Horn Lake Road please note there is NO DAYTIME BURNING  at this time.  Bruce would like more submissions of content from members- eg. lake photos, favourite cottage recipes or other items that would be of interest to members.

FIRE EQUIPMENT REPORT–Michael Freel reminded us where fire huts were located around the lake. They are ready to use in the event of a fire. Richard Hiley is the volunteer who puts fresh gas out for the pumps for the May long weekend and brings them in Thanksgiving weekend except for the pump at Birch Crest which is available year round.

FISHING –   Al Seabrook gave a short report about the fishing. Approximately ¼ of those present actually go fishing on the lake. It was mentioned again that the province does not stock our lake. Horn Lake is considered “at capacity” since it is designated a trout lake. Introduction of a slot size plus closing winter trout fishing has been helpful in keeping fishing a sport on the lake.

ELECTIONS       2014-2016 Term

Results – President ——————– Michael Freel

Vice President ————— Ward Seymour (in absentia)

Secretary-Treasurer ——— Marilyn Pollitt

Motion to accept election results – Craig Brown Seconded by Darrell Jarvis , Carried

NEW BUSINESS:

Membership Discussion  – Dues notices were sent out via email and a few mailed out. We also accepted E-transfers this year.   We normally have about 65 members – this year’s membership has increased to about 100 due to the marijuana facility issue. It would be great to keep this increased number of members considering there are approximately 175 cottages/homes on the lake.

Gravel Pit Issue: –  Craig Brown discussed the Pegg’s Mountain situation.  There is a company that proposes to have the area rezoned from rural to allow for a gravel pit. This is a Provincial “significant wetlands area” with a beautiful granite rock face. The company was hoping to be operational but there is strong opposition.  An Ontario Municipal Board Hearing is scheduled to take place in February 2015.  There is also concern about possible damage to roads in the area from trucks loaded with gravel getting to the highway.  Craig encouraged us to visit the area and admire an area that may well be turned into a gravel pit.  He also suggested that we check out their web site  and www.muskokaregion.com for more background information about this issue.

Medical Marijuana Issue:  – Ron Pollitt presented an update on this topic.   All is quiet at this time.

The North Bay Mattawa Conservation Authority is not interested unless the water discharged is 10,000 l./day or more.  Health Canada, our MP – Tony Clement, our MPP – Norm Miller, Rona Ambrose, Federal Minster of Health, Ministry of Environment, etc. have not answered our questions or emails to our satisfaction.

Questions as to how often the government will be doing inspections and who will be doing the inspections of the facility have not been answered.

Members had asked about test wells – at a meeting Mr. & Mrs. Ferchat with committee members in May – Craig Ferchat told us no test wells will be drilled and he will not share the results of any testing of the water in his pond.  There are 4 other sources draining into his pond and he believes that if there is a spike in nutrient levels we can not assume or prove that it came from his operation.

Ron along with the other committee members will continue to monitor this issue and send out follow-up emails as warranted. If anyone hears of any other items on this issue please advise the committee so that they may check the accuracy of that information.

Break-in on the Lake: – A water access cottage and shed was broken into between June 10th-15th and a chain saw and some tools were taken.  Be extra vigilant about securing your properties and keep an eye on neighbouring properties for suspicious activities.

Regatta:

Date:   Saturday, August 2nd, 2014 (Rain date – Sunday, Aug. 3rd)

Time:   1:00 pm

Place:   Birch Crest Resort

Next Years’s Meeting:

Date:   Sunday, TBA

Time:  10:00 am

Place:  “Hide Away Camp”

ADJOURNMENT:  Motion – Chris Haist, Seconded – Ron Pollitt, Carried

===============================================================================================================

2013 Meeting Notes:  MINUTES OF 2013 ANNUAL MEETING

Saturday, July 6th, 2013 at the Connor’s cottage – start time 10:15 am

Welcome by Vice President Michael Freel.  Thank you to the Connor’s family for hosting our Annual General Meeting plus preparing coffee. There were 27 people present at this year’s meeting.

The first order of business was to name Michael Freel as interim President for this current session due to health issues of our elected President. Michael Freel will also continue as President for the 2014-2016 term as per the Association constitution. Those present agreed with the change.

Dave Stewart made a motion to have Ward Seymour fill in as interim Vice-President and the motion was seconded by Ken Page. Motion carried.

The Minutes for the 2012 Annual General Meeting and the Financial Report for 2012-13 were reviewed. The bank balance as at June 28, 2013 is $3860.02.

Motion to accept the report as presented was made by Ron Pollitt, seconded by Norm Byrne.  Motion carried.

It was briefly discussed that the executive look into the possibility of changing our year end to December 31st instead of June 30th so the Association’s annual revenue and expenses are fully reported in our financial statements making year over year comparisons easier.  This should also simplify our Canada Revenue Agency annual filing.

Motion John Hiley, seconded by Chris Haist. Carried

Our expected guest speaker was unable to attend.

BUSINESS ARISING FROM MINUTES:

WATER QUALITY REPORTKen Page gave the Lake Partner Report and  explained how readings are taken (Secchi disk). We have been involved with this program since about 1980. His testing sites are south of Pine Island and at the north end of Rock Island. Horn Lake water quality is consistently good with the PH level below many other lakes. Water clarity at 6.9 m. is also good. Horn Lake is the third cleanest lake of all those monitored in Ontario.  Dave Stewart told us the water was 86% pure but government regulations state chlorine must be used in commercial applications. He has reluctantly done so.

FIRE EQUIPMENT REPORT– John Hiley reminded us where fire huts were located around the lake. They are ready to use in the event of a fire. His son Richard Hiley is the volunteer who puts fresh gas out for the pumps for  the May long weekend and brings them in Thanks-giving weekend except for the pump at Birch Crest which is available year round. He reminded us the hut near the North landing needs repairs.

FISHING – Many fishermen have noticed the decline in the fish population over the years. The province does not stock our lake. It was mentioned that we could apply as an Association for private stocking/fish rehabitation from an approved hatchery. Perhaps through the Lake Stewardship program. Alexander Haist  and Marty Rutledge to look into this.

WEB SITE REPORT – John Hiley AKA “The Web Guy” said there has been more activity on our web site. He would like to receive more contributions from members to be posted on the site – some stories, photos, recipes and perhaps items about the history of the lake from families that have been on the lake for many years.  We also have a link with the MLS listings. The cost of running the web site is approximately $150.00 per year. John is also retiring and would help whoever takes over the running of the web site get familiar with it.

NEW BUSINESS:

F.O.C.A.  –We were reminded that the F.O.C.A. web site was an informative web site.

They also offer seminars covering various topics. It was suggested that we create a link from our web site to theirs.   www.foca.on.ca

HORN LAKE MAPS – John Hiley brought some updated maps of the Lake. They will be available for sale at the Birch Crest Store, at the Regatta and next year’s Annual General Meeting.

The cost is black and white $5.00 each and colour is $15.00.

MEMBERSHIP DRIVE – We discussed how we could increase our membership. In 2012 we had 64 paid members out of approximately 140 properties on the lake. It was suggested that perhaps we make it easier to join by including a “Dues” form on the back of Regatta flyer that is delivered to each property. Maybe credit cards could be used to pay or e-money transfers. Also email alerts and regular updates in addition to those on the web site. A better separation of the Association and the Regatta may improve membership as some owners feel that is all the Association does!

NEW WATER QUALITY VOLUNTEER –  Ken Page is retiring. Bruce and Lynn Pearson have volunteered to take over doing the water quality. A motion was made by Ron Pollitt, seconded by Dave Stewart Sr. Carried.

Ken will be showing Bruce where and how it is done. Thank you Ken for the many years you have fulfilled this necessary job.

NEW WEB SITE OPERATOR- John Hiley is retiring and Bruce Pearson volunteered to be our new “Web Guy”.  John will help Bruce settle into his new position. People suggested our web site could include updated fire ratings.

It was pointed out that the Magnetawan Township web site has that information already.

OTHER ITEMS OF DISCUSSION-

Lynn Pearson passed along that Chinese Lantern plants may look beautiful but are very invasive and dangerous.

Liz Noll volunteered to try again to have the MTO provide better signage to Horn Lake. Currently only some signs for Birch Crest Resort lead people to the lake.

Gary Stroud commented on the water levels being so low last year and really high this May but going down rapidly. Ken Page stated the some high/low levels are caused by culverts monitored by the MNR (eg. Highland Rd.)

NEXT YEAR’S MEETING – A discussion of changing the date of the Annual General Meeting to possibly increase attendance resulted in a motion being made by Michael Freel and seconded by Ward Seymour. Carried.

Date:  Sunday, June 29, 2014

Time:  10:00 am

Place:  TBA

REGATTA – No volunteer was found to organize the Regatta.

MEETING ADJOURNED    – Motion – Norm Byrne

– Seconded – Liz Noll

– Carried

========================================================================

2012 Meeting Notes:       MINUTES OF 2012 ANNUAL MEETING

Saturday, July 7th, 2012 at the Connor’s cottage – start time 10:15 am

Welcome by the president Cameron Copeland.  Thank you to the Connor’s for hosting our Annual General Meeting plus preparing coffee. There were 40 people present at this year’s meeting including some new members. Special mention of the Woodill’s (who reside in Michigan) being on the lake about 50 years, as has John Hiley.

The Minutes for the 2011 Annual General Meeting and the Financial Report for year end June 30, 2012 were reviewed. The bank balance as at June 30, 2012 is $3,768.16.  A motion to accept the report as presented was made by Norm Byrne, seconded by Ron Pollitt.  Motion carried.

BUSINESS ARISING FROM MINUTES:

WATER QUALITY REPORTKen Page gave the Lake Partner Report and for new members explained how readings are taken using a Secchi disk and a lead bottom bottle is used to collect water samples that are then examined by the MNR. We have been involved with this program since about 1980. His testing sites are south of Pine Island and at the north end of Rock Island. Horn Lake water quality is consistently excellent with a PH level 4.8 which is below many other lakes. Water clarity is at 7.1 m. is also very good.

FIRE EQUIPMENT – We were reminded where fire huts are located around the lake. They are ready to use in the event of a fire. The pumps are put out the May long weekend and brought in Thanks-giving weekend except for the pump at Birch Crest which is available year round. Richard Hiley is the volunteer who looks after our fire equipment.  A replacement hut is needed by Brandt’s Bay and donations of materials was requested last season. Various members offered 2 x 4’s, shingles and sheathing. Help to build was requested for this year. Norm Byrne advised that the fire pump at Birch Crest was not in its hut. Dave Stewart apologized, it’s still in his garage and he will put it out in the hut.

WEB SITE REPORT – John Hiley AKA “The Web Guy” said there has been more activity on our web site. He would like to receive more contributions from members to be posted on the site. John Hiley asked for a volunteer to assist with the web site.  Michael Freel is going to learn how to help run the web site with John’s guidance.

MINISTRY OF TRANSPORT – We had a discussion regarding the lack of signage on the Hwy 11 exit # 261 to South Service Road or South Horn Lake Rd.  Dave Stewart found out that the proper signs may be up by September or October. Birch Crest signs that help find the way onto South Horn Lake are removed by the MTO. Lynn Pearson is going to look into the possibility the signage can be installed sooner. Margaret Teixeira is also going to see what the local MPP can do. Dave Stewart Sr. suggested that the Association write a letter to the MPP and the MTO regarding the signage. It was agreed to do so.

CHERRY LANE – The missing street sign has been replaced.

DUCK ISLAND MARKER – This was put out last season to mark the rocks. This year the water level is low and the rocks are visible accordingly the marker is not required.

MEMBERSHIP DRIVE – The committee from last year has agreed to continue their efforts to increase our membership. Dennis Connor, Cam Copeland and Jennifer Jarvis form the committee. Some concerns were expressed by some attendees that there is a perception by some owners that the Association was all about the Regatta. So there was no point in joining the Association if one wasn’t interested in the Regatta. We must make sure owners are aware of the other things the Association volunteers do year round.  Out of approximately 160 cottages or homes on the lake last year we had only 65 paying members (41%). Hopefully this participation rate can be improved upon with their help. If you have a new neighbour or know of someone on the lake who is not a member maybe you could encourage them to join or let someone on the committee know and approach them.

F.O.C.A.  – Dennis Connor brought to our attention that the F.O.C.A. web site was an informative web site.  www.foca.ca

ELECTIONS:  Our election results for the 2 year term July 2012 until July 2014 were as follows:

President  ——-  Dennis Connor

Vice-President — Michael Freel

Sec-Treasurer   – Marilyn Pollitt

Thank you to Don Heal for overseeing the elections.

NEW BUSINESS:

 

FIRE BURNING SIGNS  – There is now a fire burning sign on North Horn Lake Road. Current regulations do not allow any DAYTIME BURNING.  Another sign is in Burk’s Falls at the # 520 turn off to Magnetawan.

ROAD WORK : There is some road improvement work being done on the Ryerson section of South Horn Lake Road consisting of re-surfacing and new culverts.

INTERNET INFORMATION – Ron Pollitt presented some information on the choices we have for service at our cottages. Some choices are the Rogers Stick, Bell sticks, hubs, smart phone capabilities and Xplornet. The new communication tower will also provide an internet service. Their costs will be $250 for installation, $50 monthly and $20 monthly during “seasonal shut down” periods. A dish will be required to receive the signal.

COMMUNICATION TOWER – Some owners are not happy with the tower’s location but it is handled through the federal level of government so little can be done about it. The pad for it has been poured and the completion date is around the end of August.

FISHING – The fishing on the lake is very poor.  Dave Stewart Sr. commented that some people have taken some very large trout which makes reproduction more difficult. A committee was formed consisting of Norm Byrne, Dave Stewart and Marty Rutledge to look into our options with respect to improving the fish population including re-stocking. Dave Stewart offered to assist in funding any positive initiatives in this regard.

INSURANCE – A question of why we had insurance coverage and if it was solely for the Regatta. It was explained that the coverage was to cover all activities of the Association and those doing business on behalf of the Association.

REGATTA – There was a lively discussion about cutting costs and possibly relocating the Regatta. It was decided that Birch Crest is the best location and Dave Stewart has once again agreed to host this gathering.

A motion was made by Don Heal – “The price per guest family be raised to $10.00 from the current $5.00.”  Seconded by Margaret Teixeira. Carried.

A Regatta committee was formed consisting of Margaret & Carlos Teixeira, Don Heal, Darryl Jarvis and Cam Copeland.

NEXT YEAR’S MEETING – Date – Sat. July 6th, 2013   10:00 am

Location – The Connor’s cottage

Dennis Connor thanked Cam Copeland for his service as our President for the past two years.

He also reminded all in attendance to speak to their neighbours and encourage them to join the Association.

MEETING ADJOURNED:  Motion – Ron Pollitt

Seconded – Dave Stewart Sr.

Carried

REGATTA COMMITTEE – Arranged to have a meeting at the Jarvis’ Sun. July 8 at 10 am. Also to be participating were the Association executive members.